The role of General Evaluator may e the most difficult at the meeting. You need to simultaneously observe and take notes on everything that happens and serve as the host for the evaluation portion of the meeting.
It is your responsibility to call for prepared speaker evaluations by the designated evaluator on the day's agenda.
Make appropriate comments on the conduct and quality of the meeting. Plan on about two minutes maximum for this function.
Evaluate the evaluators, not the speakers. Make your comments on their presentation, organization and the completeness of their evaluations.
The evaluation of the meeting and the evaluators should be at least 3 minutes and not more than 4 minutes.
The following hints outline one way to approach the job of being General Evaluator. You may prefer to develop your own technique.
Use the Agenda to keep track of who the assigned speakers are and who is assigned as evaluator.
On the back side of the Agenda, draw a vertical line down the middle of the page. The left side of the page will be used to keep notes on speakers, the right side on evaluators.
Create a row for each speaker/evaluator pair. If there are three speakers, you will end up with six boxes, three rows of two columns.
In each of the boxes on the left side, write the name of the speaker assigned to that place in the speaking sequence. Most of the space will be used to keep notes, so write only big enough to read the name. The corresponding box on the right side should be given the name of the assigned evaluator. This lets you keep track of which evaluator is assigned to which speech.
As each speaker presents his/her speech, make notes on things you think should be evaluation points in that speakers's box.
As each evaluator presents the evaluation, check off the points you noticed and make note of any you didn't. Keep notes on the evaluator's presentation and organization. Remember that you are commenting on the evaluator, not the speaker.
Friday, October 9, 2009
Thursday, October 8, 2009
Assignment Guide: Toastmaster
A general outline of the Toastmasters duties can be found in your "Communications and Leadership Program" manual. However, there are some points which need to be highlighted.
Duties
When you preside, you are responsible for the meeting's success or failure. It is up to you, in meeting this function, to be sure participants are present and prepared.
You should have appropriate comments at the opening of the meeting, after you have been introduced by the opener, to set the stage -- especially if you have a theme.
You are responsible for the introduction of each speaker, the Table Topics Master, and the General Evaluator.
You will be introducing each of your assistants and having each assistant explain his/her own role.
Remember to notify the Timer if there is a change in the time limit for any portion of your meeting.
When introducing the Grammarian, be sure to ask for the word of the day.
Call for the vote for Best Speaker and Best Table Topic Speaker prior to the scheduled evaluations.
When control of the meeting is returned to you by the General Evaluator, call for the vote for Best Evaluator if the General Evaluator has not done it.
Ask for assistants reports, if not done by the General Evaluator.
Return control of the meeting to the President (VP of Education if President absent).
Important Points to Remember
Start calling your assigned people at least one week in advance of your meeting. Make sure they remember their assignments with a follow-up call the morning of the meeting. Use voice-mail or email as much as possible to reduce your workload.
If you have trouble getting at least two speakers, call the VP of Education to ask whether anyone has volunteered to do additional speaking.
Keep the tempo of the meeting going.
Prepare your agenda early. Prepare yourself to conduct an interesting and successful meeting. Agendas should go out by email the Monday before the meeting. Members who don't have email should be sent an agenda by US Mail the Friday before the meeting.
Toastmasters who do not have access to Battelle email or voice-mail should coordinate with a Battelle staff member for these services. This will greatly reduce your workload.
Duties
When you preside, you are responsible for the meeting's success or failure. It is up to you, in meeting this function, to be sure participants are present and prepared.
You should have appropriate comments at the opening of the meeting, after you have been introduced by the opener, to set the stage -- especially if you have a theme.
You are responsible for the introduction of each speaker, the Table Topics Master, and the General Evaluator.
You will be introducing each of your assistants and having each assistant explain his/her own role.
Remember to notify the Timer if there is a change in the time limit for any portion of your meeting.
When introducing the Grammarian, be sure to ask for the word of the day.
Call for the vote for Best Speaker and Best Table Topic Speaker prior to the scheduled evaluations.
When control of the meeting is returned to you by the General Evaluator, call for the vote for Best Evaluator if the General Evaluator has not done it.
Ask for assistants reports, if not done by the General Evaluator.
Return control of the meeting to the President (VP of Education if President absent).
Important Points to Remember
Start calling your assigned people at least one week in advance of your meeting. Make sure they remember their assignments with a follow-up call the morning of the meeting. Use voice-mail or email as much as possible to reduce your workload.
If you have trouble getting at least two speakers, call the VP of Education to ask whether anyone has volunteered to do additional speaking.
Keep the tempo of the meeting going.
Prepare your agenda early. Prepare yourself to conduct an interesting and successful meeting. Agendas should go out by email the Monday before the meeting. Members who don't have email should be sent an agenda by US Mail the Friday before the meeting.
Toastmasters who do not have access to Battelle email or voice-mail should coordinate with a Battelle staff member for these services. This will greatly reduce your workload.
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