Assignment Guide: General Evaluator

The role of General Evaluator may e the most difficult at the meeting. You need to simultaneously observe and take notes on everything that happens and serve as the host for the evaluation portion of the meeting.

It is your responsibility to call for prepared speaker evaluations by the designated evaluator on the day's agenda.

Make appropriate comments on the conduct and quality of the meeting. Plan on about two minutes maximum for this function.

Evaluate the evaluators, not the speakers. Make your comments on their presentation, organization and the completeness of their evaluations.

The evaluation of the meeting and the evaluators should be at least 3 minutes and not more than 4 minutes.

The following hints outline one way to approach the job of being General Evaluator. You may prefer to develop your own technique.

Use the Agenda to keep track of who the assigned speakers are and who is assigned as evaluator.

On the back side of the Agenda, draw a vertical line down the middle of the page. The left side of the page will be used to keep notes on speakers, the right side on evaluators.

Create a row for each speaker/evaluator pair. If there are three speakers, you will end up with six boxes, three rows of two columns.

In each of the boxes on the left side, write the name of the speaker assigned to that place in the speaking sequence. Most of the space will be used to keep notes, so write only big enough to read the name. The corresponding box on the right side should be given the name of the assigned evaluator. This lets you keep track of which evaluator is assigned to which speech.

As each speaker presents his/her speech, make notes on things you think should be evaluation points in that speakers's box.

As each evaluator presents the evaluation, check off the points you noticed and make note of any you didn't. Keep notes on the evaluator's presentation and organization. Remember that you are commenting on the evaluator, not the speaker.